A legal document that will be used in the Philippines must by signed by its affiant (or affiants) or signatory (or signatories) in the presence of a Philippine consular officer for acknowledgment. Acknowledgement is an act by which a person who has executed an instrument goes before a consular officer and declares it to be his true and voluntary act and deed (e.g. special power of attorney, affidavits, sworn statements, etc.).
The affiant or signatory must sign the document in front of a consular officer.
- Original and photocopy of the document/s to be acknowledged.
- Original and photocopy of valid identification with photograph and signature (passport, driver license or other Government-issued identification with the photograph of the holder). The identification must bear the name that appears on the document to be acknowledged.
- A non-refundable fee to be paid either in cash or postal money order payable to the “Philippine Consulate General in Sydney”. Refer to Consular Fees.
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If the affiant is unable to appear at the Consulate to sign the document in front of the consular officer, the procedure for Authentication will apply. The document must be notarized by a public notary or lawyer of Australia then be authenticated by Department of Foreign Affairs and Trade (DFAT) Sydney Passport Office before it can be authenticated by the Consulate. Refer to the section titled Authentication.
Applicants may authorize another person to collect processed documents on their behalf. A written authorization and the issued official receipt must be presented upon collection of the document. Alternatively, applicants may arrange for the return of the processed document through courier service (e.g. DHL, TNT, FedEx, TravCour). Or the applicant may provide a self-addressed Express Post or Registered Post envelope which the Consulate will use to mail the processed document.